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Accounts Assistant

Job Description

The purpose of the role is to collect all monies owing within credit control policies and procedures to ensure that collection targets are met. You must ensure that all credit control responsibilities and duties are carried out accurately and within set time limits, whilst providing a first class service to all our customers. The job holder also deals with all aspects of the Purchase ledger, ensuring that all information is entered on to the company systems in a timely manner, accurately and providing a first-class service to all our suppliers and employees.

KEY RESPONAIBILITIES 

  • Sales ledger ‐ ensure invoices are raised / posted accurately and in a timely manner
     
  • Inputting all purchase invoices, credit card purchases on to Key accounts system
     
  • Purchase ledger ‐ obtain authorisation from the appropriate person for all purchase invoices
     
  • Monitoring all suppliers to make sure accounts don’t go on stop and advise on when suppliers need paying
     
  • Purchase ledger ‐ obtain authorisation from the appropriate person for all purchase invoices
     
  • Where any discrepancies or issues arise with sales and purchase invoices, raise this with the relevant manager in order that a timely resolution can be identified
     
  • Nominal ledger ‐ process payment runs to suppliers based on invoices approved for payment prepared by the Directors
  • Maintaining weekly reconciliation of all credit card accounts
     
  • Prepare customer receipts for banking
     
  • Raising cheques for non-purchase ledger payments
  • Regularly review debtors for the company and liaise with the Managers to ensure credit control procedures are implemented
     
  • Carry out credit checks on new clients
  • Check expenses and receipts to ensure they’re accurately recorded and the supporting documentation is adequate i.e. VAT invoice where applicable.  Ensure that expenses comply with HMRC legislation and raise any queries with the Directors in a timely manner
  • Open post each day and distribute to appropriate staff members
     
  • Coordinating maintenance of the photocopier
     
  • Any other duties as required to maintain a safe, clean and happy office environment  
     
  • Assist the Managers and Managing Director with any other duties as required

 

KEY SKILLS 

  • Good oral and written communication skills
     
  • Ability to work to a high level of accuracy with particular attention to detail
     
  • Excellent customer service skills and telephone manner
     
  • Ability to multi task with various activities
     
  • Enthusiastic, efficient, well-motivated and a positive attitude
     
  • Ability to organise and prioritise and to work as part of a small team
     
  • Able to converse at all levels. Will need to have strong interpersonal and relationship building skills. A flexible, pro-active and organised outlook
     
  • Highly motivated and positive individual with excellent mediator and negotiation skills.
     
  • Should be self-managed, obtaining guidance when required with the ability to be able to think outside of the box

 

Want to apply?

Please send a covering letter and your CV to [email protected]

Details

Type:Full-time

Pay:Paid

Contact

Contact:CHRIS BAILEY

Email:[email protected]